Here are some key aspects typically covered in a workstation assessment:
- Desk and Chair Setup: The height and positioning of the desk and chair are crucial for maintaining proper posture and reducing strain on the body. The assessment considers factors such as the height of the desk in relation to the individual’s seated position, the adjustability of the chair (e.g., seat height, backrest, armrests), and the alignment of the chair and desk for optimal ergonomic support.
- Monitor Placement: Proper positioning of the computer monitor(s) helps prevent eye strain and neck discomfort. The assessment examines the height and distance of the monitor, ensuring that the top of the screen is at or slightly below eye level and that the individual does not need to twist or strain their neck to view the screen.
- Keyboard and Mouse Placement: The position of the keyboard and mouse affects hand, wrist, and arm posture. The assessment looks at the alignment of the keyboard and mouse with the individual’s elbows and wrists, ensuring they can be used comfortably without excessive bending or reaching.
- Lighting and Glare: Adequate lighting is important for visual comfort and reducing eye strain. The assessment considers the intensity and direction of lighting in the workspace, as well as the presence of glare on computer screens or reflective surfaces that can cause discomfort or visual difficulties.
- Document Placement: If physical documents are used regularly, their placement should be considered. The assessment examines the positioning of documents relative to the monitor and keyboard, ensuring they can be viewed without excessive twisting or strain.
- Organization and Reach: The arrangement of frequently used items, such as office supplies and equipment, should be optimized to minimize reaching and excessive movements. The assessment assesses the organization of the workstation, ensuring commonly used items are within easy reach.
- Work Breaks and Movement: Regular breaks and movement are essential to prevent prolonged static postures and promote blood circulation. The assessment may recommend incorporating microbreaks, stretching exercises, or changes in work tasks to encourage movement throughout the day.
- Personal Factors: A workstation assessment also takes into account individual factors such as height, body proportions, and any pre-existing conditions or injuries that may impact ergonomic needs. Customized adjustments or equipment may be recommended based on these factors.
During a workstation assessment, an ergonomics professional or occupational health expert may observe the individual’s work habits, ask questions about their work tasks and habits, and make adjustments or provide recommendations based on best ergonomic practices. The goal is to create a workspace that promotes good posture, reduces the risk of injury, and enhances overall comfort and productivity.